Procurement Intern

UNOPS Ethiopia Multi-Country Office ETMCO is recruiting for this position: Procurement Intern  based in Addis Ababa, Ethiopia

Reporting to the procurement specialist, the Procurement Intern will be responsible for the below listed tasks.

Assists in:

• Specification revision, preparation of solicitation documents and evaluation of bids

• Contract management and documentation

• Logistics management & support

• Facilitation of knowledge building and knowledge sharing

The Procurement Intern will have the opportunity to learn and work on how to:

• Facilitate filing of contract documentation, and ensure completeness of files per their respective checklist

• Assist in the preparation of reports, solicitation documents, and contracts 

• Assist in bid evaluation and price/quotations comparison analysis; 

• Assist in the receipt, verification, and acceptance of goods and services procured on behalf of partner organizations,

• Assist in the collection of customs clearing, fund transfers, and permits review of payments and verify completeness of the documents and adherence to  internal procedures,

• Assist in the handover of procured items to partners

• Assist in updating asset record and periodical verification; and

• Perform other duties as assigned by the team.     

Training components and learning elements

 The intern will be exposed to practical learning with the supervision of a senior person in  the team.

Participation in missions or training courses

The intern will take online courses available on the intranet and attend workshops related to the procurement field.

 Education

• To qualify, candidates must either be currently enrolled in a university degree program or have graduated within the last three years. Applicants should be studying or have studied preferably one of the following fields: Procurement, Logistics, Supply Chain Management, or a related discipline. Please attach your educational documents with your application.

Work experience

• Applicants are not required to have professional work experience.

Language 

• Fluency in written, reading and spoken English is required.

• Knowledge of another UN official language is an asset.

 Computer Literacy 

• Knowledge & usage of Google suite applications is an asset. 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.