Under the
guidance and direct supervision of the Project
Manager, the Operations...
Under the
guidance and direct supervision of the Project
Manager, the Operations Associate is responsible to oversee per diem payments,
and assist health workers with any issues, changes and delays. S/he also
responsible to ensure efficient and effective transport service availability
and management to ensure smooth service provision.
The
Operations Associate works in close collaboration with the Programme, Project and Operations staff in the project operational area.
Ensures
implementation
of operational strategies and procedures, focusing on achievement of the following results:
- Full
compliance of operational activities with UNOPS rules, regulations,
policies and strategies.
- Input to
the elaboration of internal Standard Operating Procedures (SOPs) in operations,
in consultation with the direct supervisor and office management.
Provides administrative
and accounting support, focusing on achievement of the
following results:
- Establishment and maintenance
of appropriate financial accounting controls and monitoring systems
- Maintenance, operation and
management of disbursements, analysis and reconciliation of accounts.
- Preparation and confirmation of
appropriateness of operational transactions, confirmation of attendance
for payment of per diems. Identification of problems in financial and
administrative areas and suggestions for alternative solutions to resolve
issues in compliance with broader UNOPS policies rule and regulations
Performs efficient
operations and Logistics planning, focusing on achievement of the following
results:
- Organization, direction and
supervision of all fleet management and logistical activities of the projects
under her/his responsibilities
- Assist in compilation of
project-related documents in consultation with supervisor and clients and
entering data in appropriate software
- Processing of all operational
and logistical requirements and follow-up to completion.
Contributes to project operations
knowledge building and sharing focusing on achievement of the following
results:
- Input and update of accurate
data and information to facilitate effective delivery of the operations
- Use of technology and
electronic systems and tools to initiate work, share information with
colleagues and clients.
Impact of Results
The key results
have an impact on the overall execution of the logistical, operational and
financial services to UNOPS projects in terms of quality and accuracy of work
completed. Accurate and properly documented records enhance UNOPS capability in
operations management.