Asset Management Associate

The UNOPS Peace and Security Cluster (PSC) within the Global Portfolio Services Office is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Cluster Director who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

The Asset Management Associate   reports to the Asset Management Officer as his/her direct supervisor. He / her Duties and Responsibilities include:

• Supervise the shipment of all Program and Contractor assets, following RIR protocol and liaising closely with external organizations to ensure accurate deliveries and records.
• Supervise the monitoring and updating of the computerized inventory; cross-checking with physical verification.
• Prepare reports and correspondence as needed.
• Receipt and inspection of all delivered assets from contractors, suppliers in conjunction with the Logistics Assistant and under the supervision of the PSO.
• Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from PSO.
• Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for.
• Manage stock take of stores on a monthly basis or whenever requested by the Support Service office.
• Manage the asset database to ensure all items are correctly recorded against the correct project number and the correct documentation is supported for each item.
• Responsible for asset and inventory management of all the expendable and non-expendable items under each project in order to maintain accurate records for accountability as well as handover of equipment when appropriate.
• Ensure that a register for assets, non-expendable property and equipment for office is established and maintained/updated on an ongoing basis and the asset lists are updated monthly.
• Weekly reports are submitted to Support Service office.
• Provide overall management, tracking, maintenance and reporting of assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule.
• Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
• Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy.
• Supervise and manage the Asset Management Assistants.

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 Monitoring and Progress Controls

• Written Performance Evaluation at the end of the contract period.
• Assets are managed in an efficient and effective manner.
• Accurate 100% Asset verification report at the end year

 Final Product

• 100% Asset verification report at the end of year
• Accurate asset management database.
• RADT forms submitted for all unserviceable assets. 

Education/Work Experience

• Relevant years of experience in Asset Management working with UN, NGO humanitarian agency, policy and military or any other related field: 7 years with the high School Diploma or 3 years with a Bachelor or Master degree in Business Administration;
• Specialized certification in Asset Management and or in logistics field is desired;
• Experience in logistics area and experience in managing camps is desirable.
• Experience in asset management systems an advantage.

Language

The following required for all above positions:

• Fluent in English and Somali oral and written is required.

Key Competencies

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.); ( is MANDATORY)
• Knowledge of UN rules and regulations would be a distinct advantage.
• Is a team player who demonstrates patience, flexibility and honesty;
• Be willing and able to meet tight deadlines and work long hours when required.
• Is a self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
• Experience in handling of web-based management systems;
• Be able to work in a multi-cultural and multi-discipline environment.
• Able to work under pressure while maintain a professional sense of humor and discipline.

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.