Reporting to the Programme Officer, the Associate Programme Officer is responsible for the following tasks and responsibilities:
A. Functions / Key Results
1. Programme development, planning and coordination
2. Development and follow up of resource mobilization opportunities
3. Programme management support
4. Stakeholder coordination, representation, and inter-agency collaboration
5. Knowledge management and document management
1. Programme development planning and coordination
• Support the programme officer in coordinating the development of programme's strategy plan.
• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to communicate programme requirements and client capacities.
2. Development and follow up of resource mobilization opportunities
• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant.
• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets and obtain approval before dissemination.
• Assist in drafting and/or reviewing of concept
notes and project proposals and other project documents required for the signature and implementation of new projects.
3. Programme management support
• Support in drafting agreements and suggest compliance plans and monitoring frameworks to guide key departments and management teams to meet requirements of funding agreements, in coordination with HQ policies.
• In collaboration with relevant personnel, identify monitoring mechanisms to measure delivery against targets outlined in funding agreements.
• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.
• Assist in coordinating information flow between implementation partner and donors
• Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, substantive reports, financial agreement, factsheets...etc.
4. Stakeholder coordination, representation, and inter-agency collaboration
• Assist with communication and leading specific
donors’ contributions assigned by UNMAS Sudan Programme officer ensuring
successful implementation of all activities under their funding are achieved.
• Assist in maintaining relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
• Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required.
• Assist in the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.
• Support the programme officer design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms, ensuring use of social media in Risk
Education activities is included.
• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.
5. Knowledge management and document management and innovation
• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
• Assist in
building national capacity through close communication and review of written
products of national partners.
• Assist in implementing relevant standards, tools and templates to effectively manage programme development and implementation.
• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance
•Carry out any other related duties as needed.