Logistics Specialist (Open to Internal Candidates only)

Under the direct supervision of the Portfolio Senior Manager, the Logistics Specialist will be responsible for the following duties including, but not limited to: 

• Develop and implement sustainable logistics strategies.

• Plan, coordinate and implement logistics activities to ensure timely, cost effective service and safe delivery of goods to clients, in accordance with UNOPS Financial Rules and Regulations and UNOPS Procurement Manual.

• Develop logistics standard operating procedures.

• Manage  the logistics component of the supply chain in coordination with the procurement Officers.

• Ensure full compliance to the Financial Regulations and Rules of UNOPS and its Procurement Manual;

• Liaise and coordinate with partners, suppliers, freight forwarders and different government offices to ensure efficient and effective customs clearance and delivery of procured items.

• In collaboration with the procurement and project team, develop related storage and distribution strategies.

• Develop monitoring tools related to logistics activities and ensure it is updated on a regular bases.

• Maintain and monitor the monitoring tool and identify and rectify operational hindrance.

• Ensure partners, procurement officers, logistics teams are timely updated about the procured items status from the time order is placed until it is finally delivered to partners.

• Explore methodology and suggest for improvements to enhance the operational efficiency of the logistics team.

• Facilitate the engagement and provision of high quality results and services of the logistics team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning development.

• Provide oversight, ensuring compliance by the logistics team members with existing policies, operating procedures and best practices.

• Work with team member counterparts on logistics needs to deliver schedules and provide technical support on handling logistics and cost implications for safe delivery both internationally and nationally.

• Facilitate planning, designing and implementation of appropriate logistics systems including warehousing and in-country transport capacity, including establishment of Long Term Arrangements and frame agreements for e.g. customs clearance, storage, transport and distribution as might be required.

• Oversees the progress of shipments for UNOPS and its partners and coordinate the delivery of the same at the partners delivery places.

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on logistics-related topics.

• Lead and conduct initiatives on capacity development and knowledge building for logistics personnel, including network development, plans, learning plans and activities, logistics practice information and best practice benchmarking.

• Oversee team’s contributions to logistics knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in logistics management.

• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

• Perform any other tasks as requested by the portfolio senior manager.

Education

• A Master’s Degree or equivalent in Purchasing and Supply Management, Business Administration, Public Administration, Procurement, or related fields is required.

•  A Bachelor's  Degree or equivalent in Purchasing and Supply Management, Business Administration, Public Administration, Procurement, or related fields in combination with two (2) additional years of experience may be accepted in lieu of the advanced university degree requirement.

 Work Experience 

• A minimum of five (5) years (for Master's Degree holders) OR seven (7) years (for Bachelor's Degree holders) of combined progressive experience at the national or international level in logistics, operation management, and supply chain management (warehouse management) is required.

• At least two (2) years of experience working with International Commercial Terms(Incoterms) is required.

• At least two (2) years of personnel supervisory experience in logistics is required.

• Knowledge of UN rules and regulations, particularly UNOPS procurement and logistics procedures, is an advantage.

• Experience in working with logistics and supply chain management systems would be an asset.

• Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset.
• Experience in use of Enterprise systems including OneUNOPS is desirable

Language requirements

• Fluency in writing, speaking, and reading English is required.

• Knowledge of another UN official language is an asset.

1. Contract type: Local Individual Contract Agreement (LICA)
2. Contract level: LICA-10 (ICS-10)
3. Contract duration: ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.